Head, Acquisitions Department

REPOSTING

Head, Acquisitions Department
Technical Services Division
Howard-Tilton Memorial Library
Tulane University

Reports To: Director, Technical Services Division

Hours: Full-time, Monday through Friday

Salary/Benefits: Rank and salary commensurate with experience, minimum
Librarian II.

POSITION SUMMARY
The Head of Acquisitions is a creative and team-oriented professional
who oversees acquisitions functions for an ARL-level library with an
annual materials budget of approximately $6 million. This positions
reports directly to the library's Director of Technical Services and
is oversees seven paraprofessional staff members. Responsibilities
includes management of serials and monographs acquisitions, ordering
and invoicing for digital resources, processing and tracking fund
expenditures, vendor relations, and staff supervision. Acquisitions is
a key function in the library and this department head works
collaboratively with many other librarians outside the Technical
Services Division including some 20 bibliographers for the general
collections and those purchasing materials for special collections.
The Howard-Tilton Memorial Library is a rapidly changing environment
and its Head of Acquisitions is expected to develop expertise with
emerging technologies and lead and/or participate in innovative
library projects.

QUALIFICATIONS
Required: ALA-accredited MLS; minimum 3 years library acquisitions
experience with increasingly responsible work assignments and
supervisory responsibilities; ability to multitask and manage detail;
strong oral and written communication skills; strong critical thinking
skills; accounting experience; experience with vendor relations;
knowledge of ILS systems and EDI; potential for leadership in a
collaborative setting; productive attitude and enthusiasm for an
innovative and changing environment.

Preferred: Acquisitions experience in a mid-to-large academic or
research library.

KEY RESPONSIBILITIES:
Planning: With the Head of Cataloging and Head of Database Management,
the Head of Acquisitions assists the Director of Technical Services as
a member of the Technical Services Division's management team for
planning and coordination of general technical services work and
special projects.

Oversight of acquisitions functions: Oversees ordering, invoicing, and
receiving for all materials; ensures that orders are placed with
appropriate vendors and materials received in a timely manner; reviews
orders on a rotating schedule; reviews and approves purchasing card
purchases.

Processing ordering and invoicing for electronic databases: Ensures
accurate and efficient processing of orders and invoices for digital
resources and works closely with the Associate Dean, the Digital
Services Department, and the Electronic Management Resources
Department on matters pertaining to licensing and access.

Oversight of budget and funds: Monitors collections budget
expenditures in the library's ILS system (Ex Libris Voyager) and is
responsible for all acquisitions payments and vendor relations, for
budget reconciliation at the University level, and for overseeing the
fiscal year close. Prepares for the next fiscal year by distributing
fund allocations within the ILS as directed.

Vendor relations: Represents the library in communications with
vendors regarding purchases and payments; ensures vendor statements
are promptly reviewed and unpaid invoices are secured, reviewed and
paid; selects vendors through knowledge of trends in acquisitions;
monitors vendor performance and makes recommendations for changes as
necessary.

Staffing: Supervises and reviews acquisitions personnel. Assists in
hiring new personnel in the event of vacancies.

Financial Responsibility: Yes. Oversees expenditures of approximately
$6M annually.

Supervisory Responsibility: Yes.

Is this position at risk of exposure to blood borne pathogens? No

REVIEW OF APPLICATIONS will begin immediately, and continue until the
position is filled. Qualified candidates submit a letter of
application, résumé, and the names of three professional references.
Applications may also be submitted electronically to abacino@tulane.edu.

Howard-Tilton Memorial Library
Attn: Andrea Bacino
Tulane University
7001 Freret St
New Orleans, LA 70118

Tulane University is an ADA/AA/EO employer.Women, minorities and
veterans are encouraged to apply.

[Still listed on the Tulane University Libraries employment page:
http://library.tulane.edu/staff/employment.php --vln]